GDPR / Data Protection / Fair Processing Notice/Transparency notice Data COVID-19

We respect your right to privacy and aim to keep all your health information confidential and secure. 

It is important that the NHS keeps accurate and up to date records about your health so that those supporting you can give you the best possible advice, treatment and care.  All staff sign a confidentiality agreement as part of their contract of employment.

The General Data Protection Regulation (GDPR) is a new law that determines how your personal data is processed and kept safe and the legal rights that you have in relation to your own data.  The regulation applies from 25th May 2018 and will apply even after the UK leaves the EU.  

So what does this mean for patients.  The GDPR sets out the key principles about processing personal data.

  • Data must be processed lawfully, fairly and transparently
  • It must be collected for specific, explicit and legitimate purposes
  • It must be limited to what is necessary for the purposes for which it is processed
  • Information must be accurate and kept up to date                                                
  • Data must be held securely
  • It can only be retained for as long as it is necessary for the reasons it was collected

There are also stronger rights for patients regarding the information that Practices hold about them. These include:

  • Being informed about how their data is used
  • Patients having access to their own data
  • Patients can ask to have incorrect information changed 
  • Restrict how their data is used
  • Move their patient data from one health organisation to another
  • The right to object to their patient information being processed (in certain circumstances)

To comply with this new regulation, we have reviewed our processes, procedures and protocols updating many of these to comply with the changes.

One of the core changes sees an update of our Fair Processing Notice (sometimes known as a Privacy Statement).  This statement discloses the way we gather, use, disclose, and manage the information we hold about you, it fulfils our legal requirement to protect your privacy.

The NHS Business Services Authority has also issued a Privacy Statement regarding the way in which that organisation manages the information it receives from GP Practices and Pharmacies on the prescriptions that are sent to them to fund the medication and appliances that are dispensed to you.  

Go to for details as to how the NHS Business Services Authority uses your data.

One of the other changes linked to the new guidelines relates to data subject access requests (SARs). An individual can make a SAR to any organisation that they believe is processing their personal data. This request must be in writing or via e-mail. We have also created a form for patients to complete. Under the new guidance, responses will be made within one calendar month. An extension of 2 months can be allowed if necessary taking into account the complexity of the request. A fee can no longer be charged unless the request is manifestly unfounded or excessive, in which case a fee may be charged or the request refused.

If you have any questions around how we collect, manage and share your data, please speak with our Business Manager.

Please find attached relevant information and documents about how the practice complies to the GDPR / Data Protection legal requirements.

Privacy Notice (Sept. 2018 version)

Privacy Notice Sept 2018 (reviewed Feb 2020)

Sacriston Surgery Fair Processing Notice

How the NHS and care services use your information

GP Practice Transparency Notice

This practice is supporting vital coronavirus (COVID-19) planning and research by sharing your data with NHS Digital. This transparency notice supplements our main practice privacy notice.

Transparency Notice - Data -COVID-19

Fair Processing Note RE "SEND"

The practice is participating in a data extraction exercise for the reporting on GP practice Special Educational Needs and Disability, for the duration of 01st February 2021 – 31st March 2022.

The data extraction is done in accordance with data protection legislation.

New GP Data Extraction for Research (wef 01st September 2021 - subject to delay)

NHS Digital has been collecting data from GPs through its trusted General Practice Extraction Service. This system is now being replaced with their new General Practice Data for Planning and Research (GPDPR) service, a broader general-purpose collection which will enable faster access to pseudonymised patient data for planners and researchers. 

The data collection will begin no sooner than 01st September 2021, but it may be delayed beyond this date.

More information about the service can be found on NHS Digital's website.

We now include this additional privacy notice, alongside our main privacy notice, that explains what data is used and why.

Opting out

If you don’t want your identifiable patient data to be shared for purposes except for your own care, you can opt-out by registering a Type 1 Opt-out or a National Data Opt-out, or both. These opt-outs are different and they are explained in more detail on the NHS digital website. Your individual care will not be affected if you opt-out using either option.

Type 1 Opt Out form

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